Lookeen Backup Manager is designed to automate the archiving and backing up of Microsoft Outlook data, including emails, calendars, contacts, tasks, and notes.
While Lookeen is primarily a search tool, it enables comprehensive archiving to ensure data security and to free up space in your main mailbox. Here is a step-by-step approach to managing your archives with Lookeen and related Outlook functions. Step-by-Step Archiving with Lookeen/Outlook 1. Locate or Create Your Outlook Archive (PST file)
Automatic Method: Newer versions of Outlook often create a default archive folder in your personal directory Lookeen Blog.
Manual Creation: In Outlook, go to File > Account Settings > Data Files > Add to create a new .pst file for your archive Lookeen Blog.
2. Configure Automatic Backup with LookeenTo ensure your archive is backed up regularly:
Open the Lookeen options menu and look for the Backup Manager settings Lookeen Blog. Select the PST files (archives) you just created.
Set a schedule for automatic backups (e.g., daily or weekly) Lookeen Blog.
3. Index the Archive for SearchingTo search through your old, archived emails:
Open Lookeen Options and navigate to the Index tab How to Set Up & Expand Your Search Index.
Select the “Add Store” option and select “Microsoft Outlook Archive” How to Set Up & Expand Your Search Index. Select the location of your archived .pst file.
Click Start Indexing to allow Lookeen to map the data How to Set Up & Expand Your Search Index.
4. Perform Searches on Archived DataOnce indexed, you can use the Lookeen search bar to search through your archives immediately, even if those archives are not actively loaded in Outlook FAQ – frequently asked questions about Lookeen. Important Tips and Best Practices
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